Administrative Assistant in Deputy Executive Director for Returns and Operations

Duties and tasks linked to the post:

• To assist in creation of advanced multimedia presentations using Microsoft tools
• To summarise information for reports, presentations and meetings
• To collaborate with all Units and entities on divisional level
• To assist in developing promotional materials
• To support the work of project team
• To contribute to the establishment of certain business processes
• To support in drafting briefing notes, letters, reports and follow ups on documents
• To support the Director of Division and project team members with administrative procedures
• To assist in the organisations of online and physical meetings and drafting minutes as necessary
• To monitor functional mailboxes and communicate with internal and external stakeholders

Requirements:

• Education: successfully completed secondary education related to the business needs;
• Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
• Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
• Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

• high level of responsibility and ability to work independently;
• high level of service orientation;
• ability to work under pressure and experience in organizing work and prioritizing accordingly;
• ability to communicate efficiently at all levels internally and externally and in appropriate manner;
• strong sense of accuracy and attention to detail;
• high level of discretion and ability to handle confidential matters;
• proven organizational skills;
• ability to adapt to a dynamic working environment;
• ability to learn new skills and software;
• ability to work in a team.

We offer:

• contract of employment through the Employment Agency;
• daily remuneration: 70,54€ net;
• medical care, sport card;
• opportunity for development and promotion;
• convenient location of the office - the centre of Warsaw;
• work with professionals.

Application deadline: until July 4, 2024

Please be advised that only resumes in English will be considered.